Okay, so my boss didn't say those exact words, but that's the general vibe of the feedback.
This is the second time I've been given feedback that my email to colleagues is too long. I have a tendency to ideate in written words, and bring others into my thought process via written communication. It's embarrassing, to be given feedback that my communication is poor, when I am a comms professional. Granted, my mass communication deliverables are getting great feedback. This is purely my interpersonal, colleague communication that is being critiqued.
I am wondering if anyone else has received feedback like this. I am of course going to take it and try to adjust my style moving forward, per VPs request, but I can't help but feel a little miffed. For context, I am the only comms person in the company, so my boss isn't a comms professional, and that itself is a little challenging. I'm a specialist, but I often feel like I do the work of a manager because I'm doing both strategy and execution, at 100%, all the time.
Secondly, my boss let me know once prior an email was too long, and this is her second warning to me, but when she sent me the email as an example of another too long one, she said that it wasn't just her preference but another colleague had spoke up that she can't reply to my emails because there's too much content in them and she doesn't know what to reply to first, and has a hard time with it.
I guess I'm just confused if 3-4 paragraphs, including bullet points inside some of them with direct CTAs, is too much? Long story short for this specific example, the colleague reached out to me with a story they wanted covered, and I said sure let's set up time to meet, they said they would put time on my calendar but didn't. I had some time today to think about the story, so I sent them the angle I think we should go for, and some data I'd be looking to gather from their department to tell the story. At the end of the email I put some times down I'm available to meet to talk further if needed. But in my experience, not just in this company but in general, if I don't get the ball rolling, stories don't take off.
My boss basically said I should've had a meeting instead, so that colleague could react to my ideas in real time, and that my communication style is underselling my skills and ideas. It seems to me like my boss has a preference for meetings over emails, but I have always felt emails were more efficient when you just want to get a project rolling. I was also thinking about, the fact that if I took some of the content in the email, and put it into an attached "planning doc" that the feedback might have been different. But why do people even need that extra step to differentiate? is ideating inside an email so horrible? Can people truly not take 3-5 minutes for an email in 2026?
Am I way off base here?
Another interesting note, I recently had a exec reach out to me via email with a complaint, and I wrote them back quickly with a solution, to which they wrote back that my solution didn't work for them. I asked my boss what to do, because their email was confusing. My boss said to ping them and ask to hop on a call. She always wants me to get on a call instead of email back and forth.
I said okay, so I pinged them on teams and said I'm happy to hop on a call that night (after 4pm) or the next day) then I added a few sentences after clarifying some things from the original email, because my boss had mentioned the person might've been confused in a couple areas, so I brought those specific areas up. They told me they were all set without a call. My boss gave me feedback there saying I shouldn't have said anything besides hop on a call, because my added context might've "shut down the conversation" and there might be stuff we might not be seeing. Am I off base for thinking that, in adult conversations with professionals, especially a chief, if there is an issue I'm not seeing and I didn't represent correctly in the context I gave, they'd flag that and tell me? I asked my boss, do you want me to still schedule a call with them? and she said no, this is my feedback going forward.
I'm feeling frustrated, not sure how reasonable my frustration is. Looking for advice/perspective/insights I may be missing.